ALAMO AREA HOME CARE COUNCIL

Article I

Name

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The name of the organization shall be Alamo Area Home Care Council, Inc.

 

Article II

Objectives

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1.      To promote and elicit public interest in and knowledge of home care.

2.      To provide a forum for the discussion of subjects relating to home care, and the exchange of ideas and information to                   include the provision for continuing education programs.

3.      To educate members on legislation relating to home care.

 

 

 

Article III

Membership

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1.      Corporate/Business Membership: Any dues paying organization having an interest in home care and wishing to support

          and participate in the council’s purpose and affairs.

2.      Non-Profit Membership: Organizations that have a 501c(3) designation, will be exempt from paying annual membership

         dues. All other designated non-profits will have a 50% discounted annual membership due.

3.      Memberships are calendar based and all Memberships expire December 31 of each year.

 

Article IV

Dues

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1.      Membership dues shall be established by the Board and instituted upon approval of a majority, of the voting members of

          the Board.

2.      Membership dues shall be paid in full at time of application for membership submission.

 

Article V

Meetings

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1.      Monthly General Meetings shall be held on the 2nd Wednesday of each month unless otherwise determined by a                          majority, of the Board.

2.      Board/Committee Chair Meetings shall be held at the discretion of the Board.

3.      Notice of Monthly General Meetings and Board Meetings shall be given at least ten days prior to the meeting.

4.      A quorum shall consist of a minimum of one-half of the board members in attendance, and shall be necessary and      

         sufficient to constitute a quorum for the transition of council business at any such meeting. The quorum shall be verified            by a roll call vote.

 

Article VI

Voting

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1.      Only Active Members may vote.

2.      Each membership shall be entitled to one vote and shall appoint an individual to represent it in council matters presented

         to the general membership.

3.      Voting on specific issues may occur at the Board meeting and voted on by the entire Board (7). Whether an issue is to be

         taken to the Committee Chairs for a larger forum is at the discretion of the Board.

4.      The Board members will have equal votes at the Board meetings. The President will only vote at the Board meetings if

         there is a tie among voting members.

 

Article VII

Council Board

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1.       The council Board shall be comprised of President, Vice President, Secretary, Treasurer, Communications, Membership,

           and Advisor. All actions of the Board shall require a majority vote of the Board quorum in attendance.

 

Article VIII

Officers/Duties

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      General

1.       Shall consist of a President, Vice President, Secretary, Treasurer, Communications and Membership elected from and by

           the voting membership. Unless otherwise directed by the Board, Officers shall be elected for two year terms.

• Vice President will be elected each year, and will serve the first year as Vice President and the second year as President.

• Membership and Secretary shall be elected on odd years.

• Treasurer and Communications shall be elected on even years.

 

2.      The advisor will be appointed from the membership and voted upon by all officers excluding the incoming President. If

         there is a tie, the incoming President will vote. If needed, the Advisor is to be chosen by January 31st of each year.

 

3.      Unless otherwise directed by the Board, Nominations will be accepted throughout October. Voting will take place in

         November, and the results shall be announced at the December event and installed in the January meeting.

 

4.      The Board shall appoint Committee Chairs from the membership. If a Committee Chair resigns the board will appoint a

         replacement from that committee or from the membership at the boards discretion.

 

5.       Written notice of resignation shall be given to the Board and shall be effective at a time determined by the board with a

          quorum vote.

 

6.        All Board, Officers and Committee members must be members in good standing.  In addition, all Board, Officers, and

           Committee members, should attend all of the Board, General Membership and assigned Committee meetings.  

           Additionally, they should perform their respective duties and tasks as assigned by the President and Committee 

           Chairpersons. Failure to attend on a regular basis and/or perform assigned duties and tasks, may result in removal

           from their respective positions by a vote of the board members in good standing. The President will appoint replacement

           Board, Officer, or Committee member(s) with approval by a vote of the board members in good standing.

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President

• Shall serve one-year term.

• Shall preside over all Council, Board and Committee Chair meetings.

• May be a participating member of all committees.

• Shall represent the Organization at community functions and shall be the spokesman for the Organization, and shall be policy spokesperson and promote the image of the Council and its membership to the community.

• Shall participate in annual 3rd QTR Treasury Audit.

• Shall help to identify potential Officer and Board Member candidates, to ensure continuity of council activities.

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Vice President

• Shall serve as the president elect.

• VP election and acceptance of office includes knowledge that they will be serving a three-year term: one year as VP, one year as President, and one year as an Advisor (as appointed by the Board).

• Shall perform the duties of the President, if the President is absent and unable to serve.

• Shall be responsible for and coordinate all programs for the general membership monthly meetings.

• Shall oversee Nominations for each election.

• Shall participate in annual 3rd QTR Treasury Audit.

• Shall participate in any activity or event as needed.

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Secretary

• Shall serve a two-year term.

• Shall take, maintain and control the minutes of all meetings and other official documents.

• Shall carry out any correspondence of the organization and report same as appropriate.

• Shall preside over meetings in the absence of the President and Vice President.

• Shall oversee communications and announcements for all meetings and activities of the Council.

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Treasurer

• Shall serve a two-year term

• Shall oversee the collection of all monies.

• Shall exercise general supervision over the receipt, custody and disbursement of funds.

• Shall submit and annual budget for approval by the Board and the Members.

• Shall report monthly to the Board the bank balances, monthly profit and loss, and other pertinent financial data.

• Shall preside over the meetings in the absence of the President, Vice President and Secretary.

• Shall participate in an annual 3rd QRT Treasury Audit, along with the President and Vice President. 

• Shall oversee annual tax filings for the Organization.

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Membership Officer

• Shall serve a two-year term

• Shall facilitate annual Membership Drive and assist the Treasurer in collecting annual dues and Membership applications

• Shall maintain Group lists with current members and keep Board informed of current Membership

• Shall maintain the web site member directory and correspond with members about status

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Communications Officer

• Shall serve a two-year term

• Shall assist the Secretary to send correspondence and announcements to Members and non-members via mass email, mail, social media, etc.

• Shall take and manage photos of all AAHCC events for records or distribution

• Shall correspond with press and other organizations regarding AAHCC activities

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           Advisor

• Shall serve a one-year term as voted upon by elected officers excluding the President.

• Shall be a voting member of the Board. If multiple advisors are present during a vote, the Advisor who served most recently on the Board will be the voting member. 

• Shall provide support and act as a liaison to help Board with their duties and responsibilities, to ensure continuity of council activities.

• Shall conduct council business as assigned by the acting Board. 

 

Article IX

Bylaws

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1.      These Bylaws shall become effective upon being approved by a two-thirds majority of the votes cast by attending Board               Members at a scheduled Bylaws Meeting.

2.      These Bylaws may be amended only when determined necessary by a majority vote of Board Members. Amendments will

         be made by the elected officers and presented to the entire Board Members for approval.